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Hiram's Handbook:
A Presiding Master's Ready Reference

Hiram's Handbook

A Presiding Master's Ready Reference

Bro. Wayne T. Adams
Arundel Lodge No. 76
1997

ACKNOWLEDGMENTS

I wish to thank the many people who have helped me in the preparation of this manual. Some sections such as the section on “How To Get Mew Members Involved” are mine alone. Other sections were taken wholly from others such as the letter to the new Masons wife which was written by Bro. Alan J. Morgan. All such items were extensively adapted for Maine and for our usage most particularly a series of items written by Bro. Thomas Ard of the Grand Lodge of California. I thank Bros. Walter Macdougall, Brian Paradis and Norris Dwyer for their suggestions which greatly improved this Handbook. And finally, I thank my secretary, Karen Schiegel, who is becoming quite knowledgeable about Masonry in Maine

Bro. Wayne T. Adams

INTRODUCTION

This Handbook is part of a project of the Committee on Masonic Education and Lodge Services to make available to the Craft both new materials and materials which have been published in the past but which have become dated. “HIRAM’S HANDBOOK” is a companion to "Hiram Drummond's Trestleboard". The Trestleboard is a planning guide for Senior Wardens preparing for their year in the East. This Handbook is tool especially designed for the Master who wants to be an inspiring leader and an efficient manager. Because each Lodge is different and each Master unique, the material presented is not intended as a template to be imposed on your administration, but as suggestions for consideration and adaptation. Study and reflect upon it. Share it with your officers. Keep it handy in your briefcase.

Contents

How You as Master Can ...

1 Be a Good Leader INTRODUCTION
MANAGEMENT PRINCIPLES TO REMEMBER
AUTHORITY vs. LEADERSHIP
THE BUCK STOPS WITHYOU
BUILDING YOUR TEAM
HOW TO DELEGATE
FOLLOW UP
TRAINING YOUR OFFICERS
MAKE YOUR LODGE KNOWN
MANAGING YOUR MOST VALUABLE ASSET
2 Establish Goals and Objectives HOW TO ESTABLISH YOUR GOALS AND OBJECTIVES
PLANNING: THE KEY TO YOUR SUCCESS
DIRECTION
3 Organize the Financial Resources your Lodge THE NEED FOR A BUDGET
THE BUDGET AND FINANCE COMMITTEEE
INVOLVING THE MEMBERSHIP
HOW TO STAY WITHIN YOUR BUDGET
PLAN AHEAD
HANDLING UNEXPECTED EXPENSES
BUDGET LIMITS
AUTHORIZED EXPENDITURES
DUES AND DUES COLLECTION
DETERMINING THE INITIATION FEE
DETERMINING THE AMOUNT OF DUES
WAYS TO COLLECT DELINOUENT DUES
A DUES INCREASE - HOW TO SELL IT
INVESTMENTS AND MAXIMIZING YOUR INCOME
4 Prepare Your Lodge Budget RESOURCES
FIXED COSTS OR NON-DISCRETIONARY EXPENSES
NON-FIXED EXPENDITURES OR PROGRAM BUDGET
PROJECT’ AND PROGRAM CHOICES
MATCHING PROGRAM COSTS AND AVAILABLE RESOURCES
ALTERNATIVE MEANS OF PROGRAM FUNDING
FINALIZING THE PLAN
SAMPLE LODGE BUDGET
5 Put Together a Team OFFICERS
RECRUITMENT
COMMITTEES
THE MASONIC FAMILY
6 Set Your Officers to Work With Proper Instructions SUGGESTED DUTIES FOR A WORSHIPFUL MASTER
SUGGESTED DUTIES FOR A SENIOR WARDEN
SUGGESTED DUTIES FOR A JUNIOR WARDEN
SUGGESTED DUTIES FOR A TREASURER
SUGGESTED DUTIES FOR A SECRETARY
SUGGESTED DUTIES FOR A SENIOR DEACON
SUGGESTED DUTIES FOR A JUNIOR DEACON
SUGGESTED DUTIES FOR A CHAPLAIN
SUGGESTED DUTIES FOR A SENIOR STEWARD
SUGGESTED DUTIES FOR A JUNIOR STEWARD
SUGGESTED DUTIES FOR A MARSHAL
SUGGESTED DUTIES FOR A TILER
SUGGESTED DUTIES FOR A HEAD CANDIDATE COACH
7 Get New Members Involved BROTHERLY LOVE
RELIEF
8 Communicate Effectively VERBAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
PERSONAL COMMUNICATIONS
9 Write a Good Letter
Sample Letters
COMMITEE ON INQUIRY
SECRETARY TO ACCEPTED CANDIDATE
MASTER TO THE ACCEPTED CANDIDATE
MASTER TO THE CANDIDATE’S WIFE
MASTER TO THE NEWLY INITIATED ENTERED APPRENTICE
MASTER TO WIFE OF ENTERED APPRENTICE
MASTER TO THE NEWLY PASSED FELLOWCRAFT
MASTER TO THE NEWLY RAISED MASTER MASON
JUNIOR WARDEN TO THE NEWLY RAISED MASTER MASON
MASTER TO THE NEWLY AFFILIATED MEMBER
SECRETARY TO NEWLY AFFILIATED MEMBER
SECRETARY TO NEWLY AFFILIATED DUAL MEMBER
SECRETARY TO NEWLY AFFILIATED DUAL MEMBER
MASTER TO A MEMBER DELINQUENT IN HIS DUES
MASTER TO A WIDOW
10 Make Your Trestleboard More Interesting TRESTLEBOARD APPEARANCE
IDEAS FOR TRESTLEBOARD ARTICLES
WHEN TO START COLLECTING IDEAS
GETTING ORGANIZED
THE MASTER MESSAGE
TRESTLEBOARD HELPERS
TIME LINE SCHEDULE FOR PRINTING
11 Set Up a Telephone Tree TELEPHONE COMMITEE
12 Run a Good Business Meeting STATED MEETINGS
DEGREE - MEETINGS
COMMIITEE/OFFICER MEETINGS
13 Receive the District Deputy HOW TO... RECEIVE THE DISTRICT DEPUTY
14 Arrange Interesting Programs LOCATION
MENU
PUBLICITY
PHOTOGRAPHER
ENTERTAINMENT
MASTER OF CEREMONIES
DECORATIONS
SET UP AND CLEAN UP
SERVERS
RESERVATIONS
MASON OF THE YEAR AWARD CERTIFICATE
AGENDA
15 Organize Lodge Activities ACTIVITIES
MASONIC EDUCATION
PLANNING AN ACTIVITY
SAMPLE PROGRAMS
16 Make an Event Checklist WHAT IS A GOOD EVENT
PLANNING
BASIC ELEMENTS OF STAGING AN EVENT
17 Organize a Fellowship Night TWELVE SIMPLE (but essential) STEPS FOR ASSURING
18 Apply to the Masonic Foundation for Relief APPLICATION FOR RELIEF
19 Conduct a Masonic Memorial Service HOW TO CONDUCT A MASONIC MEMORIAL SERVICE

 

APPENDIX A - Robert’s Rules of Order   
APPENDIX B - Stated Meeting Checklist   
APPENDIX C - Sample Lodge Programs   
APPENDIX D - Budget Form Blank   

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