Newsletter from the Grand Secretary
Hollis G. Dixon, Grand Secretary
March 2008
Schedule for Secretaries Schools: The following is a list of schools that have been scheduled for lodge Secretaries throughout the state. By providing you with a list of all the schools that have been scheduled from March 1st through the month of April, we hope to give you an opportunity to find one that fits your schedule. If you have not yet attended one of these schools to be certified to access the Grand Lodge Computer for your record keeping, please make every effort to do so now. Please notify me which school you plan to attend so that I will have your email address in the event that we have to cancel a class for some reason.
- Saturday, March 15, 2008 – Hosted by Lygonia Lodge No. 40 – Ellsworth, Maine
- Saturday, March 22, 2008 – Hosted by Star In The East Lodge No. 60 – Old Town, Me.
- Saturday, March 29, 2008 – Hosted by Union Lodge No. 31 – Union, Maine.
- Saturday, April 5, 2008 – Hosted by Ancient York Lodge No. 155 – Lisbon Falls, Maine.
- Saturday, April 19, 2008 – Hosted by Blue Mountain Lodge No. 67 – Phillips, Maine.
- Saturday, April 26, 2008 – Hosted by Harmony Lodge No. 38 – Gorham, Maine.
Each of these schools will provide Coffee and Donuts between 8:00 a. m. and 9:00 a.m. Each school will start at 9:00 a. m. and will generally conclude at 12:00 p. m. If you attend one of these training sessions, you will be certified to access the Grand Lodge Server via the Internet. You will be able to maintain your lodge’s membership data on the server and perform many other functions that a Secretary is called on to perform.
Committee Reports: Every Grand Lodge Committee is required to submit a report annually. The deadline for that report is April 1st each year. Grand Lodge does provide the Chairman with paper for the report to be drawn on. However, I would highly recommend that the Chairman arrange to have the report done on a computer in a Word Format and submit it either electronically or on a Floppy Disk. If we receive the report in written form we will scan it into our computer for the Annual Proceedings. If we receive it on a disk we can download it and it saves the Staff at Grand Lodge a great deal of time.
Candidates for Grand Lodge Office: Any Brother that is thinking of submitting his name as a candidate for an elective Grand Lodge office should be aware that the deadline for submitting his intent to run for office is March 15, 2008. Should you decide to run for office you must submit a letter of intent to the Grand Secretary by March 15th.
Enclosed with this Newsletter is a bulletin that will explain how you can access the IRS Web Site to file your 990 N form. Please be sure to use this to file for your lodge or building association.
Election of Proxies: Please remember that your lodge must elect a Proxy at its April Stated Communication. Your Proxy is to represent your lodge in the event that neither the Master nor the Senior or Junior Warden is able to attend our Annual Communication on May 6, 2008. We will be sending you a Proxy Form, which you should use as it must be in the possession of the Proxy when he registers at Grand Lodge.
Fraternally,
Hollis G. Dixon
Grand Secretary
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